Meeting Planner Math – AKA Meeting Season
Meeting Planner Math: The Season of Chaos Has Arrived
🚨 Welcome to Spring Meeting Season 2025. 🚨
The time of year where 37.5 hours of work need to fit into a 24-hour day, and somehow, work/life balance is still a thing we’re supposed to strive for. (“We worry about you,” they say. Cute.)
I’m officially in the countdown:
⏳ 2 weeks until a conference in St. Louis
⏳ 4 weeks until I lead a session on planning documents (because obviously, I said yes to that)
⏳ 6 weeks until a 4,500-attendee, 50-concurrent-session beast that will have me on-site for a full week
Which means we’ve entered Meeting Planner Math Mode.
💻 + 📞 + 💬 + 📑 + ☕ = 😵💫
The inbox is overflowing, the BEO needs reviewing again, and I’m surviving on caffeine and the pure force of will that only meeting planners understand.
So, how do we survive the madness? And why do we keep doing this to ourselves?
Because we thrive in chaos. Because we juggle the impossible. Because we make it happen.
➡ Read my latest blog about the reality of Meeting Planner Math and how we survive it (snacklebox included).
Warning: This Blog is Written by a Kick-Ass Meeting Planner and Contains Strong Opinions, Questionable Language, and Radical Authenticity (Copy)
There was a time when I thought I had to tone myself down to fit into the professional world. You know—be quieter in meetings, phrase things just so, avoid ruffling feathers, essentially, sit down, be quiet, take notes, and only speak up when asked. But let’s be real: it’s not only a subservient role, it’s also fucking exhausting.
If you’ve ever felt like you had to mask who you are to fit in at work, you’re not alone.
I’ve spent my meeting planning career, an industry where precision, organization, and “professionalism” (whatever that even means) are highly valued. And look, I get it—our job is about making everything run flawlessly. But here’s the thing: authenticity doesn’t mean chaos. It means trust.
And trust? That’s the foundation of every great event, every high-functioning team, and every lasting relationship - whether that’s with a client, a colleague, a vendor, or even an attendee.
